For many clubs, the annual trivia night is a staple of their fundraising year. It can raise anywhere from $2,000 -$15,000. The appeal is in the mums and dad’s ability to have an enjoyable evening out without spending big money as well as getting the opportunities to socialise with their fellow parents and prove how big a nerd they are by remembering an obscure soundtrack or fact.
Beaumaris Soccer Club Trivia Night where the club raised over $10,000 in funds
Costs include the hire of a suitable venue if your club venue does not cut the mustard. Tables and chairs will need to be hired as well as some minor decorations - balloons, streamers, etc - to jazz the venue up a tad.
We suggest outsourcing the trivia questions and MC duties to a professional unless there is one within your club's ranks willing to do it for a discount. The Trivia Master should provide their own mic and sound equipment.
Prizes for raffles as well as auction items need to be considered. In most cases clubs can source these prizes from within their community, each team has to provide a hamper for eg - or from sponsors. If not, seek prizes from local businesses in exchange for signage and promotion on the night. The key is not to leave this to the last minute - organising prizes and auction items should be the first item on the planning agenda.
The most successful trivia nights have BYO options for food and drink and low ticket prices. Even if your ticket price is set at $20, if 200 people attend that's already $4,000 minus set up costs - in the kitty without taking into account the many other fundraising activities that can be held on the night.
The key factors are to keep costs down by using volunteers, obtaining prizes and auction items at no cost, seeking discounts from suppliers, and not charging a prohibitive entry ticket price. Get the customers in, give them a good time and the fundraising will follow.
There are many ways to raise funds at a trivia night:
Be creative in your fundraising. One club we know of allowed a sports retailer to perform a fashion parade of their apparel and the retailer was happy to pay big bucks for the privilege.
Keep in mind, the better the quality of the prizes and auction items the more likely the club is to raise significant funds. And keep in mind your audience, an autographed Aussie Rules book is unlikely to sell at a NSW soccer club's trivia night but vouchers for spa treatments and massages sell everywhere.
Trivia nights come in all shapes and sizes - fancy dress, strictly general knowledge or mostly music or anywhere in between. Typically there are 5-10 rounds of trivia questions where teams compete for points and the team with the highest points at the end of the rounds wins a prize or bragging rights. The rounds of questions are usually interspersed with other mini-comps and fundraising activities like Two Up, dance offs, silent auctions and raffles.
This procedure should be treated as a guide only. Your club should seek advice specific to the needs of your club and event. Seek further details from authorities and service providers; especially in regards to insurance, licences, permits, spectator and participant safety.