b) Volunteer Recruitment and Planning

Before commencing any recruitment process it is important for your club to analyse its current pool of volunteers, its current need for volunteers as well as projected future needs. To do this:

1. Create a database that outlines the details of current volunteers within your club. Include their:

  • contact details
  • qualifications
  • education
  • experience
  • current position
  • areas of interest
  • connection to the club.

Ensure that the database is regularly updated.

2. List current events in your club such as:

  • regular fixtures
  • fundraising events
  • tournaments
  • training schedules
  • clinics
  • the board/committees

3. List future events in your club such as:

  • regular fixtures
  • fundraising events
  • tournaments
  • training schedules
  • clinics
  • the board/committees

4. With your lists from step 2 & 3, identify any shortages or surpluses of volunteers

5. If you have identified a need for a new volunteer create a position description. Include:

  • their title
  • who they will be supervised by
  • who they will responsible for supervising
  • description of their duties
  • when they are required and for how long
  • the specialist skills or accreditations required

Click on the link for sample position descriptions.

To decide if this role is suitable for a volunteer, complete the checklist below.

 

Volunteering Australia has developed a set of National Standards for volunteers, which is worth considering.


These ARE NOT mandatory standards, however they help encourage best practise. Click the link below to view the standards.
Best Practice for Volunteer Programs

If you feel you would like additional training to allow you to run a more effective volunteer program within your club, there are several places to turn:

Volunteering Australia runs Professional Development Workshops & training including:

  • Establishing a Volunteer Program
  • Recruitment & Retention of Volunteers
  • Induction and Orientation of Volunteers
  • Managing Volunteers
  • Standards and Best Practice Frameworks

Formal Qualifications are also availaible in

  • Certificate IV in Volunteer Program Co-ordination
  • Certificate I in Active Volunteering
  • Certificate II in Active Volunteering
  • Certificate III in Active Volunteering

More Volunteer information

a) Managing Volunteers
b) Volunteer Recruitment and Planning
c) Volunteer Rostering
d) Succession Planning
e) Communication
f) Communications Platforms

g) Position Description

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